NIGHT TO SHINE FAQS
When is the next Night to Shine event?
Friday, February 7th 2020.
Where is the event being hosted?
Night to Shine is hosted by hundreds of churches around the world and Visalia First is excited to be one of them!!! Visalia First is located at 3737 S. Akers St. Visalia, Ca. 93277.
WHAT TIME IS THE EVENT?
The event will run from 5-9pm, with the Red Carpet ceremony starting at 5pm sharp!
IS THERE A CHARGE TO ATTEND NIGHT TO SHINE?
Night to Shine is a complimentary event; there is no charge to attend.
What is the minimum age for Night to Shine guests?
Night to Shine is for anyone with special needs, ages 14 and older. There is no age maximum.
How would you define an individual with special needs?
The event is open to anyone with physical or cognitive special needs, ages 14 and older.
WHAT ARE THE VOLUNTEER ROLES???
BATHROOM ATTENDANT TEAM
Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their parent or caregiver for assistance.
Accompany and assist assigned guest (1:1 Ratio) throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation. Volunteer buddies must be at least 16 years old.
Help to plan the décor for Night to Shine. We need good co-leaders that would work with our Décor Team leader to take responsibility for planning and decorating the main venue and the Restpit Room for our Night to Shine. Also there is a great need to join our Décor Team to help with decorating the day before the event. This area is fun!
Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed.
Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers.
FOOD SERVICE TEAM
Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.
Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.
HAIR, MAKEUP & SHOESHINE TEAM
Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and make them feel special.
HONORED GUEST REGISTRATION TEAM
Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have.
Manage and keep the flow going in this room. We need enthusiastic, outgoing volunteers who can keep the energy up, encourage more timid singers, and sing “backup” to help keep guests on track, as needed.
Assist uniformed professional EMT personnel at the event by providing basic first aid and care for any medical needs or emergencies. Medical personnel and volunteers are NOT responsible for administering prescribed medications to guests.All medication must be administered by the guest’s parent/caretaker.
Take photographs and treat honored guests like celebrities and VIPs. You must have your own camera and equipment to volunteer for this position.
Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.
RED CARPET FAN
Cheer on guests as they make their way down the red carpet, manage flow, traffic, give High Five’s, and hold signs to make them feel welcomed.
RESPITE ROOM TEAM
Pamper and love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.
Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for guests and volunteers. Coordinate with local police, fire and rescue as needed.
SENSORY ROOM TEAM
Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time.
Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need and the best possible event layout is in place.
TEAR DOWN TEAM
Take down decorations, tables, chairs, etc. and clean up the event space. Help the church custodial staff organize and set-up the rooms for weekend church services.
PERSONAL VALET TEAM
Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return to their vehicles following the event.
VOLUNTEER CHECK-IN TEAM
Greet volunteers, give them their nametags or lanyards and direct them to their team leaders.
Will volunteers receive training prior to the event?
YES!! The Tim Tebow Foundation requires that all volunteers receive training prior to our Night to Shine prom. All volunteers will be required to attend a MANDATORY training meeting so we will be hosting 3 meetings, but you only need to come to 1. Our meetings will be in Dec. and Jan (Dates, Times TBA), you will receive an email as these dates draw near and we will also be informing you through our Facebook page…Night to Shine-Visalia, Ca. (Be sure to give us a LIKE and SHARE IT) Please stay informed of all meeting info as it becomes available, because if you don’t attend a meeting unfortunately you won’t be able to participate with us the night of the event.
Do you require background checks for volunteers under age 18, & over age 18?
If you have children under age 18 who would like to volunteer, parents or guardians must sign a permission release. Adult supervision is required for volunteers under the age of 16. We do require background checks for all volunteers, ages 18 and older.
AS A GUEST, WHAT SHOULD I EXPECT?
Every guest of Night to Shine enters the event on a red carpet complete with a warm welcome from a friendly crowd and paparazzi. Guests receive the royal treatment, including hair and makeup touch-up stations, shoe shining stations, limousine rides, corsages and boutonnieres, a karaoke room, catered dinner, prom favors for each honored guest, a Respite Room for parents and caregivers and, of course, dancing! Each honored guest receives a crown or tiara because YOU are all kings and queens!
Are guests allowed to come as a couple, do they still need two buddies?
Yes and Yes! We will still give them two buddies, as we want to be fully prepared for bathroom breaks, assisting our honored guests with food, dancing, etc.
Can a guest bring their own buddy?
We will not be pre-assigning buddies, however, we understand that in some cases a relationship may have been established prior to Night to Shine. If a guest would like to bring their own buddy, that is perfectly fine, provided their buddy registers as a volunteer, attends volunteer training and receives a background check for the safety of all the honored guests at the event.
WHAT DO GUESTS WEAR? IS THERE A DRESS CODE?
As this is a special occasion, we encourage our honored guests to dress nicely, which may include prom gowns for the ladies, and suits or tuxes for the men. However, there is no official dress code, as we want our guests to feel comfortable on their special night!
I AM A CAREGIVER. DO I NEED TO STAY WITH MY GUEST?
Caregivers are not required to stay with their guests during the Night to Shine event. Every honored guest will receive a personal chaperone, or “buddy,” who will remain with the guest throughout the entire evening.
I AM A CAREGIVER AND WANT TO REMAIN ON CAMPUS DURING THE EVENT. IS THIS POSSIBLE?
We recognize, value, and love our guests parents and caregivers! For this reason, part of our campus is dedicated to you during the event. Our Respite Room area will provide caregivers with a comfortable place to enjoy the evening. Complimentary dinner, dessert, and drinks (non-alcoholic) will be served. We will offer some sort of entertainment, relaxation, and a prayer team (in case anyone needs prayer or just wants to talk) etc. We will be limiting this number to TWO per honored guest. As much as this night is about our honored guests it’s also about their parents/caregivers. We want to honor you incredible parents, family members and caretakers for your lifetime commitment to caring for your loved ones with special needs. Our vision is to provide you remarkable people with the opportunity to rest and enjoy a night off, knowing that your loved ones are having an amazing time in a safe environment with a personally assigned “buddy”.
I AM A PARENT/CAREGIVER AND WANT TO CHECK ON MY GUEST. IS THIS POSSIBLE?
We understand that you may want to periodically check on your guest, however, for the safety of all of our guests, parents and caregivers will only be allowed inside the event under very specific circumstances (ie: if their guest requires assistance in the restroom). Prior to the red carpet entrance, you and your guest will meet the chaperone/buddy who will remain with your guest throughout the event. This will give you an opportunity to review emergency contact information and discuss any concerns with the assigned buddy.
IS NIGHT TO SHINE A CHRISTIAN EVENT?
Night to Shine is open to all people with special needs (ages 14 and older) and all qualified volunteers. It is sponsored by the Tim Tebow Foundation, a Christian organization, and is being hosted by area churches.